What are some activities that reflect best practices for regular maintenance of your time management system?
At the end of each day, list the specific tasks you need to do the next day
Each week, ask yourself four questions about your focus, progress, and task completion
If a task is still important but no longer high priority, reschedule it
Every hour, ask yourself, "Have the last 60 minutes been productive?"
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Which actions illustrate best practices for regular maintenance of your time management system?
At the end of each day, ask yourself, "What do I need to do tomorrow to make it successful?
Conduct an honest self-appraisal at the same time each week
If a task is a time stealer, find a way to do it more efficiently
At the end of every hour, consciously plan the next hour for maximum results
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What are some tactics that can be used to manage personal focus challenges?
Identify one small, manageable piece of a larger job that can be done in five minutes and complete it immediately
Include blank spaces in each day when you don't do anything other than take a walk, stare into space, or listen to music
Impose a strict limit on the amount of time you allow yourself to browse online newspapers each day
Use self-talk to keep yourself focused, constantly reminding yourself what you're trying to achieve
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Identify the tactics for managing personal focus challenges.
Identify the exact reason why you're avoiding doing a certain task
Impose a strict limit on the amount of time you allow yourself to browse social media each day
Set aside a specific period of time each day to read and reply to e-mails, and do nothing else during this time
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What are some techniques for managing distractions so you can focus better?
Let others know the times during the day when you're available and the times when you're not
Find a balance between curiosity and concentration that enables you to maintain distracted focus
Consolidate multiple e-mail accounts and unsubscribe from group e-mails, newsletters, and promotional e-mails
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Match techniques for building mental resilience to help regain focus with the corresponding activities.
- Control the controllable
- Practice mind and body care
- Focus on the positive
Which techniques can be used to manage distractions so you can focus better?
Find and maintain a sustainable balance between curiosity and concentration
Use auto-responses or a sign on the door to let others know when you're busy and unavailable
Allocate certain hours during the day when you're available to handle incoming requests or unexpected tasks
Conduct an attention audit to determine what within your environment helps and hinders your focus
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What are some strategies for managing time conflicts so you can focus on your work?
Indicate that you could take on a new task if the length and scope could be reduced to enable you to complete it in time
When asked to take on an unexpected task, say thanks for the opportunity but politely explain that it's not feasible right now
When asked to take on an urgent task, clarify whether it takes priority over tasks you're currently working on
Add a block to a shared calendar so that others can see when you're available without having to ask
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Identify strategies for managing time conflicts so you can focus on your work.
Clarify whether the additional task means current priorities will be reorganized
Indicate that you can take on the additional task, but you'll need additional time to complete it
Decline requests to take on additional tasks politely, tactfully, and firmly
Set aside a specific block of time each day or each week when you're available for unexpected tasks or quick meetings
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