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20 Februari 2025

Be Productive by Working Efficiently

 

Background: 
Sarah is a working professional who struggles to manage her workload. She wants to create a to-do list to help her stay organized and productive.
Question
:

What are three strategies for Sarah to use in creating an effective to-do list?

  • Limit her to-do list to a realistic number of tasks
  • Start with the most important tasks and work down to the less urgent ones
  • Break her tasks down into achievable action items
Question
:

What are three strategies you can adopt for managing your time more efficiently?

  • Adopting practices like time blocking and task batching to handle sets of similar tasks together

  • Completing one task before moving to the next

  • Reassessing your time-on-task completion rates and time management practices

Question
:

What four strategies can you follow while creating a realistic schedule to complete a project on time?

  • Assign all of the project tasks values based on urgency and importance

  • Monitor your schedule and adjust your plans as needed to make the most of your controllable time

  • Break the project down into manageable tasks and assign them to specific days or weeks

  • Allow buffer time in your schedule to complete unfinished tasks, to avoid falling behind and missing deadlines


Background
You notice that you're spending too much time on noncritical tasks, resulting in delays in meeting project deadlines.
Question
:

What are three steps can you take to better align your time-on-task with your business goals?

  • Regularly evaluate your scheduled activities to determine if they align with goals

  • Set clear criteria for goal prioritization based on relevance, impact, and urgency

  • Use a time log to identify time-wasting activities

Background
You've been asked to train a group of first-time managers on how to increase their efficiency.
Question
:

What three strategies should you suggest they use to manage their time more effectively and efficiently?

  • Review your time management practices regularly

  • Start with a new task only after you are done with the current one

  • Take breaks periodically to recharge and refocus


Background
David, a project manager, has been asked to create a realistic schedule for the next phase of the project. The team has identified several high priority tasks that need to be completed within a tight deadline.
Question
:

What four strategies should David keep in mind while preparing a realistic schedule based on task priorities?

  • Take the teams' personal lives into account when preparing the project schedule

  • Schedule tasks based on their importance to the goals

  • Identify unpredictable events that can disrupt the project schedule

  • Prepare the week's schedule keeping in mind the unfinished work from last week


Question

:

What are three steps that employees can adopt to align time-on-task with business goals?

  • Prioritize tasks based on relevance to their business goals, rather than randomly addressing them
  • Create a system to track and analyze their time usage to identify patterns and areas for improvement
  • Evaluate the time required for each task and adjust their schedules to ensure adequate time is allocated
Question
:

What three strategies are best practices for creating an effective to-do list?

  • Limit the list to nine tasks or fewer and ensure that it's realistically achievable

  • Break the tasks down into action items that are achievable

  • Rank all tasks to be completed in the order of their priority or importance





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