Set Your Workspace Up For Success

 

Background: 

Jessica doesn't have an optimally set up home workspace. She has to sit on the couch for much of the day, moving to a chair at the dining room table periodically. Her room appears dark and gloomy in virtual meetings, with her kids shouting in the background.

Question

:

What four elements should Jessica address to improve her workspace to make it more conducive to productivity?

• Use furniture and equipment that help her maintain good posture

• Set up a dedicated space for work

• Regulate lighting and temperature

• Reduce her distractions

Background

: 

Niko finds himself getting caught up with emails and responding to them throughout the day, leaving him unable to focus on important tasks.

Question

:

What four methods can he use to overcome his email problem?

• Create labels to filter his incoming emails

• Spend 15 minutes at the beginning of each day sorting and filtering his email

• Avoid unnecessary CCs on his outgoing emails

• Unsubscribe from irrelevant emails newsletters and mailing lists

Background

: 

Joshua has battled procrastination since he was promoted, and is unable to meet his new responsibilities. He wants to build self-discipline habits to improve his performance.

Question

:

What five methods should Joshua consider?

• Being self-accountable and avoiding distractions

• Meeting with an accountability partner on a regular basis

• Incentivizing small accomplishments

• Establishing a "to do" list and prioritization system

• Breaking down his goals and working on a few tasks at a time

Question

:

Fatima has found that she's constantly surrounded by clutter at her desk, making it difficult to find files when she needs them. What are four techniques she can use for organizing her digital and paper files?

• Employ consistent and logical file-naming conventions

• Sort files into categories

• Sort, store, recycle, and shred paper files
• Archive and purge her files regularly

Question

:

Marco has made a New Year's resolution to get his electronic and paper-based files more organized. What four techniques should he employ?

• Use a consistent and logical file-naming convention

• Archive and purge his old files regularly

• Address his paper overload situation

• Sort and group files into categories

Background

: 

Mia's inbox is overcrowded and unorganized, and she's unable to find important emails when she needs them.

Question

:

What four methods can she use to better manage her inbox?

• Use labels and filters to categorize her emails

• Unsubscribe from irrelevant promotions

• Spend her first 15 minutes every day sorting and filtering her email

• Refrain from using unnecessary CCs

Question

:

Michael is setting up a workspace in his home so he can work remotely twice a week. What four factors should he consider to ensure that his workspace supports his productivity?

• Optimized and organized layout of the workspace

• Controlled ambience

• Ergonomically designed furniture and equipment

• Distraction-free environment

Background

: 

Adina wants to improve her work-life balance by creating a more organized work life for herself.

Question

:

What five actions should she take to build her self-discipline habits?

• Establish a "to do" list and a prioritization system

• Connect with her mentor regularly

• Incentivize her new habits with rewards

• Break down her goals and commit to few tasks at a time

• Avoid procrastination and distractions

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